APREI SOCIETY-Guidelines for class V admissions and for filling up of back log vacancies in Classes VI and VII
APREI SOCIETY, HYDERABAD
Guidelines for class V admissions and for filling up of back log vacancies in Classes VI and VII as per the RTE Act for the academic year 2013-14
1. The Government in their Memo No.8511/Genrl-II/A1/2010, School Education Dept, Dt:13.07.2010 have issued instructions to make admissions into class V (English Medium- State Syllabus) and to fill up backlog vacancies in classes VI (English Medium- State Syllabus) and VII (English Medium- State Syllabus) through Random selection method in AP Residential Schools run by APREI Society.
2. As there will be demand and tough competition for the Residential Schools of APREI Society, a transparent procedure has been adopted for selecting the students for admission into these schools.
3. A 3 member committee is constituted at the District level under the Chairmanship of the District Collector to ensure 100% transparent process in admissions. The committee shall have 3 members:
1) District Collector or the officer nominated by the District Collector not below the rank of DRO
2) District Educational Officer
3) District Convener Principal of APREI Society
4. The RTE Act prescribes only a ‘Random selection procedure’ for selection of students for admission. So the ‘Drawl of Lots’ a process is prescribed for selection of students.
5. The Secretary, APREI Society will issue notification inviting applications from the eligible candidates for admission of students into class V in 97 AP Residential Schools (73-General Schools and 24 Minority Schools) including 03 Regional Centers of Excellence (Residential Schools at Sarvail-Nalgonda District, Tadikonda-Guntur District and Kodigenahalli-Anantapur District). For filling up of backlog vacancies in classes VI and VII, concerned District Convenor shall issue notification at district level.
6. No. of vacancies to be filled and particulars of the District Convenor to whom filled in application is to be submitted shall be made available in the application form prescribed for admissions.
7. Cost of application will be Rs.50/-.
8. Reservation pattern, Jurisdiction for admissions, No.of vacancies to be filled, Schedule for the Admissions shall be prepared by the Secretary.
9. Eligibility:-
a) For Class V:-
i) Income limit : Candidate’s parental income should not exceed Rs. 60,000 p.a
ii) Age :The candidate between 9 and 11 years of age as on 1st September of the year of admission is eligible(must have completed 9 years but not completed 11 years as on 1st September of year of admission). For the candidates belong to SC/ST categories, 02 years relaxation is allowed for the upper age limit.
iii) Study :Must have completed Class IV during the academic year 2012-13. Must be studying in Government/Government recognized School for the last 02 academic years immediately preceding to the notification year in the concerned District.
b) For Class VI:-
i) Income limit :Candidate’s parental income should not exceed Rs 60,000 p.a
ii) Study :Must have studied V class( in English Medium) during 2012-13. Must be studying in Government/ Government recognized School for the two academic years immediately preceding to the notification year in the concerned District.
c) For Class VII:-
i) Income limit : Candidate’s parental income should not exceed Rs 60,000 p.a
ii) Study :Must have studied VI class( in English Medium) during the academic year 2012-13. Must be studying in Government/ Government recognized School for the two academic years immediately preceding to the notification year in the concerned District.
10. The filled in applications have to be submitted to the Convener/Principal of APREI Society of the concerned district either in person or by post along with Xerox copies of Caste, Parental annual income and Special Category certificates. Application forms without above enclosures wherever applicable shall be rejected. For the admission into Regional Centers of Excellence, separate application forms are made available at all APR Schools. Filled in applications shall be submitted to the principal of concerned Regional Centers of Excellence in person or by post to the address given on the application form.
11. Application Forms:- Application Forms shall be made available at all the A.P.Residential Schools in the state(For details of schools, visit www.apresidential.gov.in).
12. The concerned Convener & Principal shall make arrangements for:
1. Sale counter
2. Receiving counter
3. Computerization of applications category wise .
4. Preparation of “Basic Data Slip of Students” and “School wise vacancy slips” for Drawl of Lots Category-wise and Gender-wise.
13. Computerization of filled in Application forms, preparation of Nominal Rolls, Printing of Slips for Drawl, selected list etc., may be entrusted to the National Informatics Center( N.I.C.) at the District Head quarters under the supervision of District Informatics Officer( D.I.O). District Collector may issue suitable instructions to the DIO in this regard.
14. a) The applications are allotted a serial number on the left side top corner. This shall be the reference number for all the purposes: This number shall be printed or written on the acknowledgement given to the student at the time of submitting filled in application form.
b) The students who submit the application by post may be asked to keep a Xerox copy of the application.
c) Each student is permitted to submit ONE application only.
d) In case any student submits more than one application, the student will not be considered for the selection process.
e) Proforma for the Basic Data Slip for “Drawl of Lots”.
Appl. No ---------------------------
Name ---------------------------
Category ---------------------------
Spl Category ---------------------------
f) Proforma for the School name slip for’’ Drawl of Lots”(No. of slips to the extent of No. of available vacancies in each category for each school be prepared).
Name of the School ----------------------------------
Category of vacancy ---------------------------------
15. Separate Registers shall be maintained and the applications be registered Gender wise and category wise: 1. OC, 2. SC, 3-ST, 4. BC-A 5. BC-B, 6. BC-C, 7. BC-D, 8. BC-E, 9. Minority, 10. PHC, 11. Ex-Servicemen, 12. Orphan.
16 . The ‘Drawl of Lots’ is to be conducted on the date prescribed in the application form in a hall at District Collector’s office by the Committee.
17. The District Judge or any other Judge nominated by the District Judge may be invited for the ‘Drawl of Lots’.
18. The Superintendent of Police shall also be invited for the ‘Drawl of Lots’.
19. The process of Drawl of Lots for selection of candidates shall be conducted as follows:
a) The 3-member committee shall conduct the draw on the scheduled date. The date and time shall be informed to the District Judge and the Superintendent of Police in advance.
b) 50 parents will be selected by the Secretary, APREI Society through Random Selection and the lists will be sent to districts. Only they have to be invited for Drawl of Lots to witness the process. An amount of Rs.100 will be paid to each parent who attends for Drawl of Lots towards miscellaneous expenditure for class V drawls. For Classes VI & VII, 10 parents will be invited on Random basis.
c) Separate enclosure for Press and Electronic media shall be arranged in the Hall.
d) Sufficient seating arrangement shall be made for the parents who are sent invitations to witness the total process of selection. Their Signatures may be taken in the Register in which selected candidates names are entered manually.
e) Arrangement shall be made for video recording of the process. The help of the DPRO or Local TV network may be taken in this regard.
f) Category wise slips containing “Basic Students Data” and “school wise category wise vacancies” be kept ready. At the appointed time, the slips shall be cut in the presence of the invitees and put into the Buckets Gender wise, category-wise arranged on the stage. The Buckets shall have category label on both sides pasted so that every body can see it.
g) The Draw shall start and be completed till all the required number of students are selected for the available vacancies in each category.
h) Process of drawl of lots:
> Two buckets shall be used for the drawl of lots.
> One bucket contains vacancy slips(School name and vacancy category) and other contains student basic data slips of that category.
> One slip at a time shall be taken out from the bucket containing vacancy slips and one slip from the other bucket containing basic data slips of that particular category.
> Vacancy name(School name ) drawn from the first bucket and name of the student drawn from the second bucket shall be announced over public addressing system clearly stating that a student is allotted to that particular school and vacancy.
> The above process shall continue till the vacancies are exhausted in each category.
i) Arrangement shall be made for recording the selected candidate’s details on either side of the DIAS:
(1) One Manual, and the other on
(2)Computer
j) This shall be made in two Registers in a format prescribed from the O/o the Secretary, APREIS, Hyderabad, by two Mathematics Teachers selected for this purpose.
k) The District Collector shall appoint two Revenue Officers as observers at both the points for observing and ensuring faithful recording of names picked at the drawl of lots.
l) Drawl of Lots shall be made first to the extent of total number of seats notified to the District Students( including the District quota of seats in other Districts i.e. Minority).
m) Draw for 100 % Category-wise Waiting List shall also be conducted gender wise, category wise after the 1st list(selected candidates) drawl is over on the same day following the same procedure. This Waiting List shall be used for filling the vacancies that arise due to non joining of students from the 1st List.
20. The Sequence prescribed for “Drawl of Lots”
a)
...................................................................................................................................................................
Order Category
...................................................................................................................................................................
First Open Category(Pooling all the candidates irrespective of reservation category)
Second PHC seats in General Schools
Third Ex-Servicemen seats in General Schools
Fourth Orphans
Fifth ST
Sixth SC
Seventh BC-A
Eighth BC-B
Ninth BC-C
Tenth BC-D
Eleventh BC-E
Twelfth Minority seats ( Only for Minorities)
Thirteen PHC seats in Minority Schools(Only Minority PHC candidates)
...................................................................................................................................................................
b) Note:-
i) In the above process, if sufficient no.of candidates are not available for PHC/Ex-Servicemen seats/Orphans, such seats will be allotted to Open Category.
ii) If sufficient no.of candidates are not available for BC-A seats then such seats will be allotted to BC-B. Same principle applies to BC-B/BC-C/BC-D/BC-E.
iii) If sufficient no.of candidates are not available for SC seats then such seats will be allotted to ST candidates and vice versa.
iv) If sufficient no.of candidates are not available for Minority Category, such seats shall be kept vacant only.
v) PHC/Orphan seats in Minority Schools shall be filled by PHC/Orphan of Minority only. If no Minority (PHC)/Orphan is available then those seats go to General Minority.
c) All the Lists of selected candidates have to be computerized simultaneously. Signatures of the Committee Members shall be taken on the computerized lists on each page. The signatures of Special Invitees, the Judge, the Superintendent of Police etc., shall be taken in the Registers written manually. There shall be no corrections in any list. The signed lists i.e selection list(1st list) and waiting lists signed by the Committee Members should be kept with the District Convener.
d) Lists signed by the Committee shall be released to the Press on the same day. Lists should be made available on the notice Boards in the o/o the District Collector, DEO and in all AP Residential Schools on the next day of Drawl of lots. List of selected candidates will be made available on www.apresidential.gov.in portal also. Intimation letter will be sent to the selected candidates within two days of Drawl of Lots.
21. Admissions:
a) The students selected for admission in the drawl of lots shall be intimated to attend the concerned school for admission on the specified date.
b) On the day of admission, parent of the selected student has to attend the allotted school with the Original Certificates mentioned below.
(1) Study Certificate
(2) Income Certificate
(3) Caste Certificate (For reservation candidates)
(4) Special Category Certificate (PHC/Ex-serviceman/ Minority/Orphan)
c) All the above certificates shall be verified by the admission committee in the concerned school as per the admission rules for providing admission.
d) After completion of first list, details of non-joining seats will be collected by the Convener Principal and placed before the Committee. The Committee allots the candidates from Waiting List following the same procedure.
22. Selection of students for admission into Regional Centers of Excellance:-
Students aspiring admission into Regional Centers of Excellence shall apply separately. The process for selection of students into these schools shall be done as per the procedure mentioned at para No. 10 to 22 of these guidelines.
Jurisdiction for admission in these schools shall be as follows:-
...................................................................................................................................................................
Sl. No. Name of the Regional Centre of Excellence Jurisdiction for admissions (Districts)
...................................................................................................................................................................
1 APRS, Tadikonda, Guntur District. Srikakulam, Vizianagaram, Visakhapatnam, East
Godavari, West Godavari, Krishna, Guntur and
Prakasam.
2 APRS, Kodigenahalli, Anantapur, District. SPSR Nellore, Chittoor, YSR, Anantapur and
Kurnool.
3 APRS, Sarvail, Nalgonda District. Mahabubnagar, Hyderabad, Rangareddy,
Medak, Nizamabad, Adilabad, Karimnagar,
Warangal, Khammam and Nalgonda
...................................................................................................................................................................
Guidelines for class V admissions and for filling up of back log vacancies in Classes VI and VII
APREI SOCIETY, HYDERABAD
Guidelines for class V admissions and for filling up of back log vacancies in Classes VI and VII as per the RTE Act for the academic year 2013-14
1. The Government in their Memo No.8511/Genrl-II/A1/2010, School Education Dept, Dt:13.07.2010 have issued instructions to make admissions into class V (English Medium- State Syllabus) and to fill up backlog vacancies in classes VI (English Medium- State Syllabus) and VII (English Medium- State Syllabus) through Random selection method in AP Residential Schools run by APREI Society.
2. As there will be demand and tough competition for the Residential Schools of APREI Society, a transparent procedure has been adopted for selecting the students for admission into these schools.
3. A 3 member committee is constituted at the District level under the Chairmanship of the District Collector to ensure 100% transparent process in admissions. The committee shall have 3 members:
1) District Collector or the officer nominated by the District Collector not below the rank of DRO
2) District Educational Officer
3) District Convener Principal of APREI Society
4. The RTE Act prescribes only a ‘Random selection procedure’ for selection of students for admission. So the ‘Drawl of Lots’ a process is prescribed for selection of students.
5. The Secretary, APREI Society will issue notification inviting applications from the eligible candidates for admission of students into class V in 97 AP Residential Schools (73-General Schools and 24 Minority Schools) including 03 Regional Centers of Excellence (Residential Schools at Sarvail-Nalgonda District, Tadikonda-Guntur District and Kodigenahalli-Anantapur District). For filling up of backlog vacancies in classes VI and VII, concerned District Convenor shall issue notification at district level.
6. No. of vacancies to be filled and particulars of the District Convenor to whom filled in application is to be submitted shall be made available in the application form prescribed for admissions.
7. Cost of application will be Rs.50/-.
8. Reservation pattern, Jurisdiction for admissions, No.of vacancies to be filled, Schedule for the Admissions shall be prepared by the Secretary.
9. Eligibility:-
a) For Class V:-
i) Income limit : Candidate’s parental income should not exceed Rs. 60,000 p.a
ii) Age :The candidate between 9 and 11 years of age as on 1st September of the year of admission is eligible(must have completed 9 years but not completed 11 years as on 1st September of year of admission). For the candidates belong to SC/ST categories, 02 years relaxation is allowed for the upper age limit.
iii) Study :Must have completed Class IV during the academic year 2012-13. Must be studying in Government/Government recognized School for the last 02 academic years immediately preceding to the notification year in the concerned District.
b) For Class VI:-
i) Income limit :Candidate’s parental income should not exceed Rs 60,000 p.a
ii) Study :Must have studied V class( in English Medium) during 2012-13. Must be studying in Government/ Government recognized School for the two academic years immediately preceding to the notification year in the concerned District.
c) For Class VII:-
i) Income limit : Candidate’s parental income should not exceed Rs 60,000 p.a
ii) Study :Must have studied VI class( in English Medium) during the academic year 2012-13. Must be studying in Government/ Government recognized School for the two academic years immediately preceding to the notification year in the concerned District.
10. The filled in applications have to be submitted to the Convener/Principal of APREI Society of the concerned district either in person or by post along with Xerox copies of Caste, Parental annual income and Special Category certificates. Application forms without above enclosures wherever applicable shall be rejected. For the admission into Regional Centers of Excellence, separate application forms are made available at all APR Schools. Filled in applications shall be submitted to the principal of concerned Regional Centers of Excellence in person or by post to the address given on the application form.
11. Application Forms:- Application Forms shall be made available at all the A.P.Residential Schools in the state(For details of schools, visit www.apresidential.gov.in).
12. The concerned Convener & Principal shall make arrangements for:
1. Sale counter
2. Receiving counter
3. Computerization of applications category wise .
4. Preparation of “Basic Data Slip of Students” and “School wise vacancy slips” for Drawl of Lots Category-wise and Gender-wise.
13. Computerization of filled in Application forms, preparation of Nominal Rolls, Printing of Slips for Drawl, selected list etc., may be entrusted to the National Informatics Center( N.I.C.) at the District Head quarters under the supervision of District Informatics Officer( D.I.O). District Collector may issue suitable instructions to the DIO in this regard.
14. a) The applications are allotted a serial number on the left side top corner. This shall be the reference number for all the purposes: This number shall be printed or written on the acknowledgement given to the student at the time of submitting filled in application form.
b) The students who submit the application by post may be asked to keep a Xerox copy of the application.
c) Each student is permitted to submit ONE application only.
d) In case any student submits more than one application, the student will not be considered for the selection process.
e) Proforma for the Basic Data Slip for “Drawl of Lots”.
Appl. No ---------------------------
Name ---------------------------
Category ---------------------------
Spl Category ---------------------------
f) Proforma for the School name slip for’’ Drawl of Lots”(No. of slips to the extent of No. of available vacancies in each category for each school be prepared).
Name of the School ----------------------------------
Category of vacancy ---------------------------------
15. Separate Registers shall be maintained and the applications be registered Gender wise and category wise: 1. OC, 2. SC, 3-ST, 4. BC-A 5. BC-B, 6. BC-C, 7. BC-D, 8. BC-E, 9. Minority, 10. PHC, 11. Ex-Servicemen, 12. Orphan.
16 . The ‘Drawl of Lots’ is to be conducted on the date prescribed in the application form in a hall at District Collector’s office by the Committee.
17. The District Judge or any other Judge nominated by the District Judge may be invited for the ‘Drawl of Lots’.
18. The Superintendent of Police shall also be invited for the ‘Drawl of Lots’.
19. The process of Drawl of Lots for selection of candidates shall be conducted as follows:
a) The 3-member committee shall conduct the draw on the scheduled date. The date and time shall be informed to the District Judge and the Superintendent of Police in advance.
b) 50 parents will be selected by the Secretary, APREI Society through Random Selection and the lists will be sent to districts. Only they have to be invited for Drawl of Lots to witness the process. An amount of Rs.100 will be paid to each parent who attends for Drawl of Lots towards miscellaneous expenditure for class V drawls. For Classes VI & VII, 10 parents will be invited on Random basis.
c) Separate enclosure for Press and Electronic media shall be arranged in the Hall.
d) Sufficient seating arrangement shall be made for the parents who are sent invitations to witness the total process of selection. Their Signatures may be taken in the Register in which selected candidates names are entered manually.
e) Arrangement shall be made for video recording of the process. The help of the DPRO or Local TV network may be taken in this regard.
f) Category wise slips containing “Basic Students Data” and “school wise category wise vacancies” be kept ready. At the appointed time, the slips shall be cut in the presence of the invitees and put into the Buckets Gender wise, category-wise arranged on the stage. The Buckets shall have category label on both sides pasted so that every body can see it.
g) The Draw shall start and be completed till all the required number of students are selected for the available vacancies in each category.
h) Process of drawl of lots:
> Two buckets shall be used for the drawl of lots.
> One bucket contains vacancy slips(School name and vacancy category) and other contains student basic data slips of that category.
> One slip at a time shall be taken out from the bucket containing vacancy slips and one slip from the other bucket containing basic data slips of that particular category.
> Vacancy name(School name ) drawn from the first bucket and name of the student drawn from the second bucket shall be announced over public addressing system clearly stating that a student is allotted to that particular school and vacancy.
> The above process shall continue till the vacancies are exhausted in each category.
i) Arrangement shall be made for recording the selected candidate’s details on either side of the DIAS:
(1) One Manual, and the other on
(2)Computer
j) This shall be made in two Registers in a format prescribed from the O/o the Secretary, APREIS, Hyderabad, by two Mathematics Teachers selected for this purpose.
k) The District Collector shall appoint two Revenue Officers as observers at both the points for observing and ensuring faithful recording of names picked at the drawl of lots.
l) Drawl of Lots shall be made first to the extent of total number of seats notified to the District Students( including the District quota of seats in other Districts i.e. Minority).
m) Draw for 100 % Category-wise Waiting List shall also be conducted gender wise, category wise after the 1st list(selected candidates) drawl is over on the same day following the same procedure. This Waiting List shall be used for filling the vacancies that arise due to non joining of students from the 1st List.
20. The Sequence prescribed for “Drawl of Lots”
a)
...................................................................................................................................................................
Order Category
...................................................................................................................................................................
First Open Category(Pooling all the candidates irrespective of reservation category)
Second PHC seats in General Schools
Third Ex-Servicemen seats in General Schools
Fourth Orphans
Fifth ST
Sixth SC
Seventh BC-A
Eighth BC-B
Ninth BC-C
Tenth BC-D
Eleventh BC-E
Twelfth Minority seats ( Only for Minorities)
Thirteen PHC seats in Minority Schools(Only Minority PHC candidates)
...................................................................................................................................................................
b) Note:-
i) In the above process, if sufficient no.of candidates are not available for PHC/Ex-Servicemen seats/Orphans, such seats will be allotted to Open Category.
ii) If sufficient no.of candidates are not available for BC-A seats then such seats will be allotted to BC-B. Same principle applies to BC-B/BC-C/BC-D/BC-E.
iii) If sufficient no.of candidates are not available for SC seats then such seats will be allotted to ST candidates and vice versa.
iv) If sufficient no.of candidates are not available for Minority Category, such seats shall be kept vacant only.
v) PHC/Orphan seats in Minority Schools shall be filled by PHC/Orphan of Minority only. If no Minority (PHC)/Orphan is available then those seats go to General Minority.
c) All the Lists of selected candidates have to be computerized simultaneously. Signatures of the Committee Members shall be taken on the computerized lists on each page. The signatures of Special Invitees, the Judge, the Superintendent of Police etc., shall be taken in the Registers written manually. There shall be no corrections in any list. The signed lists i.e selection list(1st list) and waiting lists signed by the Committee Members should be kept with the District Convener.
d) Lists signed by the Committee shall be released to the Press on the same day. Lists should be made available on the notice Boards in the o/o the District Collector, DEO and in all AP Residential Schools on the next day of Drawl of lots. List of selected candidates will be made available on www.apresidential.gov.in portal also. Intimation letter will be sent to the selected candidates within two days of Drawl of Lots.
21. Admissions:
a) The students selected for admission in the drawl of lots shall be intimated to attend the concerned school for admission on the specified date.
b) On the day of admission, parent of the selected student has to attend the allotted school with the Original Certificates mentioned below.
(1) Study Certificate
(2) Income Certificate
(3) Caste Certificate (For reservation candidates)
(4) Special Category Certificate (PHC/Ex-serviceman/ Minority/Orphan)
c) All the above certificates shall be verified by the admission committee in the concerned school as per the admission rules for providing admission.
d) After completion of first list, details of non-joining seats will be collected by the Convener Principal and placed before the Committee. The Committee allots the candidates from Waiting List following the same procedure.
22. Selection of students for admission into Regional Centers of Excellance:-
Students aspiring admission into Regional Centers of Excellence shall apply separately. The process for selection of students into these schools shall be done as per the procedure mentioned at para No. 10 to 22 of these guidelines.
Jurisdiction for admission in these schools shall be as follows:-
...................................................................................................................................................................
Sl. No. Name of the Regional Centre of Excellence Jurisdiction for admissions (Districts)
...................................................................................................................................................................
1 APRS, Tadikonda, Guntur District. Srikakulam, Vizianagaram, Visakhapatnam, East
Godavari, West Godavari, Krishna, Guntur and
Prakasam.
2 APRS, Kodigenahalli, Anantapur, District. SPSR Nellore, Chittoor, YSR, Anantapur and
Kurnool.
3 APRS, Sarvail, Nalgonda District. Mahabubnagar, Hyderabad, Rangareddy,
Medak, Nizamabad, Adilabad, Karimnagar,
Warangal, Khammam and Nalgonda
...................................................................................................................................................................
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